If you’re starting a new job, internship, or even just a new project, you’ll likely need to send a “checking in” email at some point. This is your friendly way of touching base with your supervisor, team, or anyone else you need to communicate with. A good Checking In Email Sample can really set the tone for your communication and show that you’re proactive and engaged. This article will break down the key elements of a checking-in email and provide you with a variety of examples to fit different situations.
Why Checking In Matters
Checking-in emails are super important. They help you:
- Stay on your supervisor’s radar (in a good way!)
- Make sure you’re on the right track with your tasks
- Ask questions and clear up any confusion
- Show that you’re a responsible and engaged team member
A well-crafted checking-in email shows you’re taking initiative and that you care about your work. There are a few general things to keep in mind when writing these types of emails, such as:
- Keep it concise and easy to read.
- Be clear about the purpose of your email.
- Proofread everything before you send it!
- Use a professional tone.
Checking In After a Job Interview
Example Email After a Job Interview
Subject: Following Up - [Your Name] - [Job Title] Application
Dear [Interviewer’s Name],
Thank you again for taking the time to speak with me on [Date] about the [Job Title] position. I truly enjoyed learning more about the role and [Company Name].
During our conversation, we discussed [mention a specific topic]. I’m particularly interested in [mention something specific you discussed].
I am very enthusiastic about the opportunity and confident that my skills and experience align well with the requirements of the position. Please let me know if you require any further information from my end.
Thank you again for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Name]
Checking In After Sending a Resume
Example Email After Sending a Resume
Subject: Following Up - [Your Name] - Application for [Job Title]
Dear [Hiring Manager Name],
I hope this email finds you well.
I am writing to follow up on my application for the [Job Title] position, which I submitted on [Date]. I am very interested in the opportunity and believe that my skills and experience align well with the requirements.
In particular, my experience with [mention a relevant skill] could be of value to your team. Please do not hesitate to reach out if you need any further information.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Checking In After Starting a New Job
Example Email After Starting a New Job
Subject: Checking In - [Your Name] - [Your Role]
Hi [Supervisor’s Name],
Just wanted to check in and see how things are going! I’m really enjoying my first few days here at [Company Name].
I’m currently focused on [mention your current tasks]. I wanted to check in and see if you had any quick feedback on my progress, or if there is anything else I can assist with.
Thanks again for the warm welcome!
Best,
[Your Name]
Checking In About a Project
Example Email About a Project
Subject: Project Update - [Project Name]
Hi [Team Member’s Name/Supervisor’s Name],
Just wanted to give you a quick update on the [Project Name] project. I’ve been working on [mention your progress].
So far, I’ve completed [list of tasks completed]:
- Task 1
- Task 2
- Task 3
I’m expecting to finish [next steps] by [date]. Let me know if you have any questions or need anything from my end.
Best,
[Your Name]
Checking In After Receiving Feedback
Example Email After Receiving Feedback
Subject: Following up on Feedback - [Project/Task Name]
Hi [Supervisor’s Name],
I hope this email finds you well. I’m writing to follow up on the feedback you provided regarding [Project/Task Name].
I’ve reviewed your comments and have made the following revisions: [briefly mention revisions].
I believe these changes address your points. I’m also ready to get started with [next steps]. Please let me know if you have any further feedback or if there’s anything else I can help with.
Thank you again for your guidance!
Best,
[Your Name]
Checking In After a Meeting
Example Email After a Meeting
Subject: Following up - [Meeting Topic] - [Date]
Hi [Colleague’s Name],
It was great to discuss [meeting topic] with you earlier today. Just wanted to quickly follow up.
To recap, we agreed on the following action items:
- Action Item 1 - [Assigned to] - [Due Date]
- Action Item 2 - [Assigned to] - [Due Date]
I’ll be sure to [your action item]. Please let me know if you have any questions or if there’s anything else I can help with.
Thanks again!
Best,
[Your Name]
Now that you have examples of how to write Checking In Email Sample, you are on your way to a more productive and more successful professional life. Use these templates as a starting point and adjust them to fit your own specific needs and situations. Practice using these emails, and you’ll soon feel comfortable and confident in your communication skills. Remember, it’s all about showing that you’re engaged, responsible, and a team player!