Submitting an article can feel like sending a message in a bottle, hoping it reaches the right audience. The first impression often hinges on your email. That’s why understanding how to craft a compelling “Email For Article Submission Sample” is crucial. This guide will walk you through creating emails that get noticed, respect editorial guidelines, and increase your chances of publication.
Understanding the Essentials of a Strong Submission Email
A well-crafted submission email is more than just an attachment; it’s your introduction, your sales pitch, and your chance to shine. You need to be clear, concise, and professional. Think of it as a mini-cover letter specifically tailored to the publication you’re targeting. A good email shows that you understand the publication and its audience. Here’s what a strong email should include:
- A clear subject line
- A personalized greeting
- A brief introduction of yourself and your article
- A summary of your article’s key points
- Information on why your article is a good fit for the publication
- Your contact information
- Proper formatting and attachments
Consider this:
- Research the publication’s submission guidelines.
- Tailor your email to each specific publication.
- Proofread everything carefully!
Email Example: Initial Submission
Subject: Article Submission - “The Benefits of Volunteering for Teens”
Dear [Editor’s Name],
My name is [Your Name], and I’m a [Your Title/Brief Description] with a passion for writing about youth development. I am writing to submit my article, “The Benefits of Volunteering for Teens,” for your consideration in [Publication Name].
In this article, I explore the positive impacts of volunteering on teenagers, including improved self-esteem, skill development, and community engagement. I believe this topic aligns perfectly with your publication’s focus on [mention specific themes or topics of the publication] and will resonate with your readership.
The article is attached as a Word document. I have also included a brief author bio below.
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Name]
[Your Contact Information]
Email Example: Following Up After No Response
Subject: Following Up: Article Submission - “The Benefits of Volunteering for Teens”
Dear [Editor’s Name],
I hope this email finds you well.
I’m following up on my article submission, “The Benefits of Volunteering for Teens,” which I sent on [Date of Original Submission]. I understand you may be busy, but I wanted to check if you had a chance to review it. I am still very interested in having it published in your publication.
Please let me know if you need any further information.
Thank you again for your time.
Sincerely,
[Your Name]
[Your Contact Information]
Email Example: Responding to Rejection
Subject: Re: Article Submission - “The Benefits of Volunteering for Teens”
Dear [Editor’s Name],
Thank you for taking the time to review my article and for your feedback. I appreciate you letting me know your decision.
I understand that my article may not be a good fit for [Publication Name] at this time. I will certainly keep your publication in mind for future submissions.
Thank you again for your consideration.
Sincerely,
[Your Name]
[Your Contact Information]
Email Example: Accepting an Offer of Publication
Subject: Re: Article Acceptance - “The Benefits of Volunteering for Teens”
Dear [Editor’s Name],
Thank you so much for your email, and I am thrilled that you’ve decided to publish my article, “The Benefits of Volunteering for Teens,” in [Publication Name]! I am happy to make any edits or revisions you may require.
I’m very excited about this opportunity, and I appreciate your willingness to showcase my work.
Please let me know the next steps.
Sincerely,
[Your Name]
[Your Contact Information]
Email Example: Negotiating Payment or Terms
Subject: Re: Article Acceptance - “The Benefits of Volunteering for Teens” - Regarding Terms
Dear [Editor’s Name],
Thank you so much for offering to publish my article, “The Benefits of Volunteering for Teens.” I am excited about the possibility of being featured in [Publication Name].
Regarding the terms, [mention your query, e.g., “I was wondering if there’s a budget for author payment for this piece,” or “I’d like to clarify the rights I retain.”].
I am open to discussing this further and am flexible, but I want to ensure we’re both on the same page before moving forward. Please let me know your thoughts.
Sincerely,
[Your Name]
[Your Contact Information]
Email Example: Submitting Revised Article
Subject: Revised Article Submission - “The Benefits of Volunteering for Teens”
Dear [Editor’s Name],
Please find the revised version of my article, “The Benefits of Volunteering for Teens,” attached. I have made the requested changes as per your feedback.
I am confident that these revisions improve the article and align it better with the needs of your publication. I’m very eager to see it published in your publication.
Please let me know if you have any other questions.
Sincerely,
[Your Name]
[Your Contact Information]
In conclusion, mastering the “Email For Article Submission Sample” is a valuable skill for any aspiring writer. By crafting clear, professional, and tailored emails, you significantly increase your chances of getting your work noticed and published. Remember to research the publication, follow their guidelines, and always proofread your work. Good luck!