So, you need to take a client to lunch? Great idea! Building relationships is super important in business, and a casual lunch is a perfect way to do that. But how do you set it up? That’s where this guide comes in. We’ll walk through exactly How To Invite A Client To Lunch Via Email Sample, so you can feel confident and get that lunch date on the calendar.
Crafting the Perfect Invitation
Writing a good email invitation is key. It shows you’re professional, thoughtful, and that you value their time. Think of it like this: it’s the first impression of your lunch.
Here’s what makes a great invitation:
- Keep it short and sweet: People are busy! Get to the point quickly.
- Be clear about the purpose: Why are you inviting them? Are you discussing a project, catching up, or just saying thanks?
- Offer options: Suggest a couple of dates and times to make it easy for them to say yes.
Following these steps will greatly increase your chances of a positive response and set the stage for a productive lunch.
Here’s a breakdown of key elements:
- Subject Line: Make it catchy and clear. “Lunch Invitation: [Your Company] & [Client Company]” is a good start.
- Greeting: Use their name. “Dear [Client Name],” is always a safe bet.
- The Ask: This is where you propose the lunch.
- Details: Offer a couple of dates and times.
- Location (Optional): You can suggest a restaurant or ask for their preference.
- Closing: Keep it friendly. “Looking forward to hearing from you!” or “Best regards,” work well.
- Subject Line
- Greeting
- The Ask
- Details
- Location (Optional)
- Closing
| Element | Example |
|---|---|
| The Ask | I’d love to take you to lunch to discuss the progress of [Project Name]. |
| Details | Would either Tuesday or Wednesday work for you? I’m available around noon. |
Email Example: Initial Outreach
Subject: Lunch Invitation: [Your Company] & [Client Company]
Dear [Client Name],
I hope this email finds you well.
I’d like to invite you to lunch to discuss the ongoing project and to catch up. I value our partnership, and I think it’s important that we check in from time to time.
Would you be available sometime next week? I’m free on Tuesday or Wednesday, around 12:00 PM. If those days don’t work, feel free to suggest a day that works for you.
Looking forward to hearing from you!
Best regards,
[Your Name]
[Your Title]
Email Example: Focusing on Project Progress
Subject: Lunch Invitation: Checking in on [Project Name]
Dear [Client Name],
I hope you are having a productive week.
I’d like to take you to lunch to discuss the progress on the [Project Name] project. I’d like to provide an update and answer any questions you may have.
Would you be free on Thursday or Friday? We could meet around 1:00 PM.
Please let me know your availability. I’m happy to adjust the timing to suit your schedule.
Sincerely,
[Your Name]
[Your Title]
Email Example: Showing Appreciation
Subject: Lunch Invitation: A Thank You
Dear [Client Name],
I wanted to express my sincere appreciation for your partnership and trust in our company. I would be grateful if you would agree to share a lunch.
To say thank you and to further our relationship, I would like to invite you to lunch. I would suggest Tuesday next week at 12:30 PM at [Restaurant Name], however, feel free to suggest a date and time that is most convenient for you.
Looking forward to seeing you!
Best regards,
[Your Name]
[Your Title]
Email Example: Following Up on a Previous Conversation
Subject: Following Up: Lunch to Discuss [Topic]
Dear [Client Name],
It was great speaking with you last week. I enjoyed our conversation about [Topic].
As we discussed, I’d like to invite you to lunch to delve deeper into [Topic] and explore potential opportunities.
Would you be available for lunch on Wednesday or Thursday of next week? We could meet at a place that suits your convenience. I am also available at [Restaurant name].
Looking forward to connecting!
Best regards,
[Your Name]
[Your Title]
Email Example: Suggesting a Specific Restaurant
Subject: Lunch Invitation: Meeting at [Restaurant Name]
Dear [Client Name],
I hope you are having a great week.
I would like to invite you to lunch. To make our lunch simple, I have a place in mind. Would you be available on Thursday next week at [Restaurant Name]? I believe it would be a good place for us to continue our discussion.
Please let me know if this works with your schedule.
Sincerely,
[Your Name]
[Your Title]
Email Example: Dealing With a Potential Conflict of Interest
Subject: Lunch Invitation: Discussing [Project/Topic] with you
Dear [Client Name],
I hope this email finds you well.
I want to invite you to lunch to speak to you further regarding [Project/Topic]. Given your company’s policies about this matter, I understand if there will be any conflict of interest. However, I would appreciate if you would give it some thought. Our company appreciates your partnership and contribution.
Please let me know if you are available on [Date/Days] at [Time]. If not, I am happy to align with your schedule.
Looking forward to hearing from you!
Best regards,
[Your Name]
[Your Title]
So there you have it! Writing a professional email invitation to lunch doesn’t have to be scary. By keeping it clear, offering options, and personalizing it, you can build strong relationships and make a great impression. Remember to be yourself and be genuine, and you’ll be well on your way to a successful lunch meeting. Good luck!